Fleet Management
Track every vehicle in your fleet from a single dashboard — maintenance schedules, fuel costs, insurance expiration, inspections, and driver assignments all in one place. The system alerts you automatically when oil changes are overdue, insurance is about to expire, or a vehicle needs attention, so nothing slips through the cracks.
Features
- ✓ Fleet dashboard — overdue maintenance, expiring documents, and vehicle status across every vehicle at a glance
- ✓ Maintenance scheduling — set intervals by mileage or time, get alerts at 85% of interval and at overdue
- ✓ Maintenance history log — date, service type, description, cost, mileage, and who performed the work
- ✓ Fuel tracking — log gallons, cost, and odometer reading; MPG and cost-per-mile calculate automatically
- ✓ Insurance and registration expiry monitoring — 30-day advance warnings, red alerts when expired
- ✓ Inspection records — date, type, inspector, pass/fail result, and findings per vehicle
- ✓ Document storage — upload titles, registrations, insurance cards, and any vehicle file
- ✓ Total cost of ownership per vehicle — purchase price + maintenance + fuel = running TCO total
- ✓ Vehicle status tracking — Active, Out of Service, Sold, Totaled with change history log
- ✓ Per-vehicle maintenance schedule overrides — fleet defaults apply automatically, override any vehicle individually
What sets it apart
Proactive maintenance alerts
The system warns you when a vehicle is at 85% of its service interval — so you can schedule the oil change before it's overdue, not after. Overdue items show in red on the dashboard.
True cost of ownership
Every vehicle tracks its own running TCO — purchase price plus all maintenance costs plus all fuel costs — so you know exactly what each vehicle is really costing you to operate.
Fleet-wide and per-vehicle schedules
Set oil change intervals once for the whole fleet; then override for specific vehicles with different requirements. New vehicles automatically inherit the defaults.
Automatic MPG calculation
Log fuel fills with gallons and odometer reading and the system calculates MPG between fill-ups and averages across the fleet — no spreadsheet required.
Interested in this module?
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